Congregational Meeting June 4, 2017

Agenda, Slate of Officers, Annual Budget, McNee Fund Proposal

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Agenda

  1. Call to Order

  2. Establishment of a Quorum and Report of the Tellers

  3. Approval of Minutes of the Annual Meeting of June 5, 2016 (Vote)

  4. Minister's Remarks

  5. Board President Remarks and Appointment of a Process Minder, Robert’s Rules of Order, Moderator and Covenant Minder

    Acknowledgement of the Reports of Minister, Board President, Program Council Chair, Director of Religious Education, and Committees and Teams

  6. Endowment Report

  7. Financial Report

  8. Proposed Budget for the 2017-2018 Fiscal Year (Vote)

  9. Congregational Vote to use McNee Fund for Architectural Study (Vote)

  10. Election of Officers, Board Members and Committee Members (Vote)

  11. Adjournment
Slate of Officers

  Names in bold require a vote; all others currently hold positions and are listed as information.

President

Mindy Morrell

President-Elect

Dan Danielson

Past President

Cas Rifkin

Treasurer (2019)

Nell Matthews

Secretary (2018)

Margaret McLellan

Disbursing Officer (2018)

Dan Chambers

At-Large Board Members (2-year term)

Roy Mellor (2018)
Katie Roberts (2018)
Phil Peters (2019)
Eric Meekey (2019)

Committee on Ministry

Valerie McNee (2018)
Joe Meehan (2018)
Tim Carlock (2019)
(Plus 2 ministerial appointments)  
(Plus 1 DRE appointment)

Endowment Committee

Andy Kessel (2018)
Mary Kennedy (2019) to fill out Jane Dickey’s term
Fred Roberson (2020)
Patrice O’Donoghue (2021)
Tom Rimmer (2022)

Memorial Woodlands Committee

John Hill (2018)
Mike Finley (2019) to fill out Jeanne Brown’s term
Jerry Blackburn (2020)
Jan Bowen (2021)
Margaret McLellan (2022)

Nominating and Leadership Committee

Dawn Harris (2018)         
Kater Reynolds (2018)     
Rebecca Roetzel (2019)
Kay Danielson (2019
Nomination from the floor (2019)

Strategic Planning Committee

Devin Keith (2018)
Bill Goolsby (2019)
Kate Dockter (2020)
James Scribner (2021)
Judy Rickard (2022)

 

2017-2018 ANNUAL BUDGET

INCOME

2016-2017

2017-2018

Pledges

200,000

200,000

Other Contributions

6,000

9,500

Fundraiser for School Food Pantry

0

4,000

Fundraisers, rentals, Kroger, general income

4,560

10,000

Endowment Disbursement for Maintenance

10,000

10,000

TOTAL OPERATING INCOME

226,385

233,500

EXPENSES

2016-2017

2017-2018

MEMBER SERVICES

Office

12,546

13,200

Finance

1,500

1,500

Fellowship and Caring Team

1,020

1,000

Membership Team

1,020

1,000

Religious Education

3,100

3,500

Music Programming

1,550

1,500

Worship Arts Team

2,000

2,300

TOTAL MEMBER SERVICES

22,736

24,000

 OUTREACH

Communications

500

700

Faith in Action

500

6,100

Leadership Development

2,600

2,500

TOTAL OUTREACH

3,600

9,300

MINISTER

Salary and Housing

62,756

66,687

Fringe benefits

29,026

30,508

Professional Expense

6,276

6,669

TOTAL MINISTER

98,058

103,864

DUES

UUA

14,924

16,044

ARK Justice Ministry

0

260

TOTAL DUES

14,924

16,304

STAFF

Office Administrator

18,177

18,541

Salary - Director RE

20,647

21,060

DRE Professional Expenses

2,065

2,500

Music Director

8,883

9,061

Staff benefits, fees

3,650

6,059

Child Care

4,500

5,500

TOTAL STAFF

$60,224

$62,720

FACILITIES

Buildings

4,000

4,080

Custodial and Janitorial and Supplies

6,270

6,446

Grounds

750

1,250

Insurance

5,930

4,000

Utilities

12,706

9,000

Endowment Building Maintenance Fund

10,000

10,000

TOTAL FACILITIES

39,656

34,776

TOTAL OPERATNG EXPENSE

239,199

250,964

SURPLUS OR (-DEFICIT)

-12,814

-17,464

McNee Fund Proposal

The Board requests a vote from the Congregation authorizing the Board to use the NcNee Fund designated for architectural planning to hire the architect of their choice to develop a preliminary plan for expansion/renovation of the sanctuary, renovation of Thomson Hall and renovation/potential expansion of Religious Education space.

These plans will be accompanied by the architect's estimate of cost for each area so the Board can develop a final proposal for submission to the congregation for approval.